QuickBooks Payroll allows you to pay your employees by checks or direct deposits, e-file and e-pay taxes, print and e-file W-2 Forms at year-end, and more. Head to our detailed QuickBooks Payroll review to see if it fits the bill. The QuickBooks Desktop mobile app is very limited as it only allows you to capture expense receipts and track business mileage.
QuickBooks Online vs Desktop: Which Is Right for You in 2024?
Just remember, you will need to make a decision quickly if you want QuickBooks Desktop Pro or Premier, as sales of these products will be discontinued this year. In addition to having more integrations, QuickBooks Online also has better integrations. QBO’s integrations cover more business needs and include multiple payment gateway options.
Frequently Asked Questions About QuickBooks
We have an extensive history of reviewing QuickBooks products, and we stay up-to-date with the latest features and enhancements. Our first-hand experience, guided by our internal case study, helps us understand how the different QuickBooks products compare with each other and how they work in real-world scenarios. Another notable difference is QuickBooks Online offers a Self-Employed version for $15 per month, which is not available with QuickBooks Desktop.
QuickBooks Desktop doesn’t offer the same multi-user accessibility, but it does have a more comprehensive assortment of features that provide an in-depth view of your accounting operations. QuickBooks Desktop offers more advanced inventory management features, job costing worksheets, sales orders, and highly customizable reports. I was impressed with how you could do batch invoicing, something QuickBooks Online doesn’t offer. QuickBooks Desktop Premier Plus and Enterprise plans have industry-specific reports for manufacturing and wholesale, retail, nonprofit, general contractor and professional service businesses, too. For example, nonprofits can use the desktop products to run donor contribution summary reports while manufacturing, wholesale and retail businesses have the ability to forecast product sales. Contractors and professional service statement of cash flows direct method businesses can use the software to compare revenue by city, customer and job type.
Both QuickBooks Desktop and QuickBooks Online utilize a subscription pricing model. And let’s not forget offline accessibility for the times your ISP decides to ruin your Monday. Everything from the installation screen to the lagging UI gave me flashbacks to the 1998 dial-up tone on my family’s Pentium III computer. There were also fewer prompts of the tutorial variety, but I was pleasantly surprised by the number of features packed into it. You can send email invites to your accountant from within the software.
QuickBooks Online Reviews
For instance, you can set up QuickBooks Online for nonprofits by adjusting the settings, customizing sales forms, and creating a chart of accounts based on Form 990. We developed an internal case study to evaluate the accounting software we review subjectively. Using the data we gathered from this case study, we are able to compare QuickBooks Online and Desktop across several key categories, such as pricing, ease of use, general features, A/P, A/R, and banking. We are driven by the Fit Small Business mission to provide you with the best answers to your small business questions—allowing you to choose the right accounting solution for your needs. Our meticulous evaluation process makes us a trustworthy source for accounting software insights. We immerse ourselves in every platform we review by exploring the features down to the finest nuances.
- Live Bookkeepers aren’t responsible for errors resulting from incorrect information that you provide, or if you re-open the books by overriding closure after a Live Bookkeeper completes the month-end closure.
- This may signal future abandonment of its Desktop version as more people move to the cloud.
- That being said, large businesses may be ok with sacrificing some ease of use for advanced capabilities.
- During our testing, it took us no time to get up to speed on how to use the QuickBooks Online platform.
- You can upgrade to any version of QuickBooks Desktop as your needs change.
QuickBooks Online files are also easier to share because you only need to invite an accountant to your company file, and they’ll have 24/7 access to your books. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments, QuickBooks Payroll, and QuickBooks Time (formerly TSheets). QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time. Another notable difference between QuickBooks Online and QuickBooks Desktop is their integration capabilities. QuickBooks Online integrates with over 750 third-party apps, and we highlighted the most notable integrations in our guide to the best QuickBooks Online integrations for small businesses. QuickBooks Online wins because it offers more professional-looking and customizable invoices than QuickBooks Desktop.
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